Application

A complete and informative application is the first step towards a semester abroad. Hence, inform yourself in detail about the modalities and, if possible, arrange an appointment with your outgoing coordinator.

  • Timing

    The planning of a sojourn abroad should in general begin at least one year in advance.

    Bachelor students are recommended to take a semester abroad in the 5th semester. Before setting out on their semester abroad, they must at least have studied at WWU for three semesters and completed all Modules of 1st and 2nd semesters.

    Master students are recommended to sojourn abroad in the 3rd semester of the Master’s degree course.

  • Partner universities

    The School of Business and Economics offers numerous exchange programmes with partner universities all over the world on a regular basis. Today, students of the faculty have the opportunity to apply for a place on the exchange programme at some 120 partner universities. The International Relations Center continually makes efforts to increase the number of students who can go abroad.

    Spots for exchanges are always allocated a quota per academic year (winter and summer term). If the demand for the winter term is high, it is possible that the quota is already met in the winter term. The remaining quota for the summer term will always be published in time (under the same link as above).

    Please make sure that the spots are available for you. Some universities are only available for under-graduate students, others only for graduate students. The offers also differ for the different fields of study (Business, Economics, Information Systems). Sometimes there might even be differences for the different Majors/Minors.

    Please inform yourself on the websites of our partner universities, and especially pay attention to the field of study and the term time. The IRC tries to keep the information about our partner universities up to date, but raises no claims to completeness.

  • Application deadlines

    It is possible to apply for a semester abroad twice a year within the scope of one of the faculty’s programmes. You can submit your applications in the following periods:

    • for the summer semester, between July 15 and August 15
    • for the winter semester, between December 15 and January 15

    If you plan on applying for the summer term, please inform yourself if there are spots remaining for your partner university of choice. You can find the latest list “list of partner institutions - summer term 20xxhere.

    Information for an application for double-degree programs:

    The application for spots as part of the double-master agreement with the ICN Business School Nancy takes place before the first Master’s semester, since curricular adjustments for the first two semesters are necessary.

    The application period takes place from 1st of September until the 15th of September each year.

    The applications for spots as part of the double-bachelor programme with the ICN Business School Nancy and the double-master programme with the Rijksuniversiteit Groningen take place during the regular application period for the upcoming winter semester.

  • Application documents

    A scan or copy of the (German- or English-language) originals of your certificates and letters of reference (e.g. Abitur/A levels, internships, language test results) is sufficient.

    Subsequent to the online application, please hand in the following documents with the IRC:

    • Confirmation for the online registration (will be sent to you via e-mail after successful registration)
    • List of grades “Abitur” (A-level) certificate
    • Current transcript of records incl current weighted grade average (FlexNow or Examination Office)
    • Bachelor’s certificate incl transcript of records, if applicable
    • Proof of language skills, if applicable (please inform yourself in good time whether the partner university demands language test results)
    • Curriculum vitae (CV) incl. Photo and certificates/letters of reference (internships, education, jobs, language test results, further trainings); Please note that only proven achievements will be considered in the assessment of the application.
    • Up to five covering letters for each university (one A4 page at most, with a font size of at least 11); Please caption every study project with the name of the host university and with the rank of your priority.

    Please explain in your study projects/covering letters:

    Your personal motivation (40%):

    • Why you wish to study one semester abroad,
    • Why you are interested for this host university / country / city in particular,

    Your academic motivation (60%):

    • That you have acquainted yourself with the host university’s profile and checked the course offer as to academic fit,
    • That the semester abroad fits into your course timetable at WWU.
    • What are the connecting factors at your university of choice regarding your studies or main areas of study/career planning?

    • Which courses would you like to take and for what reason? Have the courses been accredited for other students, yet?

    The study project may be submitted informally, i.e., you can dispense with the usual header (sender, IRC address).

  • Application procedure

    Applications for an exchange spot at one of the partner universities are initially submitted via an online application platform. In the application tool, you first create your profile and upload the general certificates. In a second step, you are asked to upload the motivations letter for all the universities you would like to apply for.

    After that you have to print and hand in the following documents (one copy each) at the IRC: confirmation of the online registration, the different motivation letters (one for each university), Abitur certificate, current Transcript of Records with average grade, bachelor certificate (only for master students), proof of language knowledge, CV with a picture, certificates for working experience and voluntary commitment. This is an informal print (the content counts, not the form; please do not hand in application folders). You can either hand in the documents personally to Olga Lunina during her office hours or put it in the mailbox of the Dean’s Office or the Juridicum (Torbogen Krummer Timpen).

  • Language skills

    ENGLISH:

    • In general, good to very good English language skills (level B2/C1) are a prerequisite for a stay abroad at most partner institutions.

    • To see whether a TOEFL test is required or an equivalent is accepted, please refer to the overview of the partner universities (column "TOEFL"). If this column is empty, no proof of language is needed. If the equivalent to the TOEFL/IELTS is not specified in the overview, the following certificates can serve as an equivalent: Cambridge Certificate (Certificate in Advanced English, Certificate of Proficiency in English), DAAD-Certificate, Advanced course in English during the Abitur, UniCert II-III, master studies (major) 100% in English. In general, every partner university publishes a list with all the equivalents on their homepage under “language requirements”. The IRC tries to keep the information about our partner universities up to date, but raises no claims to completeness.

    • For the application at some of our partner universities (USA, China, Australia, South Africa) a TOEFL-test (www.ets.org/toefl) is necessary. Please see the list with our partner universities for the required score.

    • The language tests have to be taken before the application deadline ends. The results will be sent to you a few weeks after the test date. Please inform yourself about application deadlines and the current fees for the tests in time. You may hand in the results after the application deadline of the IRC. The test results have to be valid at the date of application at the partner university (not older than two years).

    • One possibility to prepare for the TOEFL test is to take part in a preparatory course offered by the Language Centre of the University of Münster. You can find the courses on the website of the Language Centre. You can also find information on the DAAD certificate on the website of the Language Centre.

    GERMAN, FRENCH, SPANISH, ITALIAN, PORTUGUESE:

    • For universities with the language of instruction of German, French, Spanish, Italian, and Portuguese knowledge in the language on a level of B1/B2 is necessary. You can find more concrete information in the overview of our partner universities.
    • The university sending the student undertakes to only choose students with a level of B1 (language of instruction) for an ERASMUS semester. All students who have a B1 level in the language of instruction and receive an ERASMUS grant are obliged to take an online language test during their semester abroad.

    Most of our partner universities offer courses in English and their national language. In the overview of our partner universities it is marked as follows: “English/Chinese”, “Russian/English” etc. In this case you do not need to know the national language (the national language is not a prerequisite for your application in this case). This is different if the language of instruction is the national language only. This is the case for some universities with languages of instruction of French, Spanish, Italian, and Portuguese. In this case, knowledge of the language on a B1/B2 level is necessary.

    In both cases, please see about proof of your language skills as soon as possible.

  • Letter of recommendation

    Furthermore, some of our partner universities (South Africa, Republic of Korea, Russia, Thailand, USA, Brazil) demand that your application includes a letter of recommendation. You require it only after the possible acceptance for a place as an exchange student. In some cases, a university professor’s letter of recommendation is asked for, in other cases an IRC acknowledgement is sufficient.
  • Selection criteria

    The application documents are basically the first qualifying “sample work”, which is the key basis of the preselection of candidates. Therefore, please, apply for this just as carefully as you would for an internship or a position in a company.

    In addition to formal criteria such as grades and the quality of the study project (each weighted at 30%), non-university activities (internships, honorary offices; each weighted at 15%) and the school leaving examination marks will also have an influence on the evaluation.

    Please note that the specified priorities are not used as a selection criterion. We attempt to assign every successful application the place with the highest priority. If there is no suitable applicant, places may remain vacant.